Workforce software for care providers

Rota, attendance, audits, and payroll preparation in one calm workspace.

Workyn gives care homes and multi-site operators one controlled system to plan coverage, manage absence, approve clock-in exceptions, run site audits and action plans, and give finance clean payroll-ready hours.

See the platform

Site-aware permissions Clock-in approvals Site audits and action plans Payroll-ready exports Manager and finance workflow

Workyn dashboard product screenshot with demo data obscured

Operational command centre Rota status, leave, attendance, audits, payroll readiness, messages, and alerts in one place.

Plan Generate and edit rotas by site, unit, week, and category.

Record Keep sickness, annual leave, other leave, and requests visible.

Audit Complete site checks and turn findings into accountable action plans.

Approve Review attendance exceptions before they become payable hours.

Prepare Send payroll-ready snapshots through a finance review workflow.

How Workyn works

Designed around the real staffing day.

The platform follows the way operations teams already work: build the rota, handle change, verify site standards, check what happened, and prepare clean records for payroll and finance.

Build coverage

Set up companies, sites, units, categories, and requirements, then generate a rota managers can review before publish.

Manage changes

Record sickness, annual leave, other leave, requests, swaps, and shift cover without losing the site context.

Audit site standards

Publish reusable checks to selected sites, capture evidence, calculate RAG results, and assign corrective actions.

Approve attendance

Use site clocking, review missed clock-ins or exceptions, and keep unapproved hours out of payroll.

Prepare payroll

Preview costs, lock approved snapshots, submit runs to finance, and export clear summaries for processing.

Built for control

Company-wide visibility without exposing every site to everyone.

Workyn separates developer, company admin, manager, finance, and staff access. Each person gets the workflows they need without turning the whole system into a shared spreadsheet.

Company admins See the wider operation and compare sites without switching tools.

Site managers Work with their rota, staff, absence, requests, attendance queue, and assigned site audits.

Quality and compliance teams Standardise checks across sites, review RAG outcomes, and follow corrective actions through to completion.

Finance officers Review submitted payroll runs, comments, exports, and audit history.

Product screenshots

Real product surfaces, cleaned for marketing.

These screenshots show Workyn’s operational UI while avoiding customer-identifying staff or company details.

Workyn rota management screenshot with demo data obscured

Rota workspace Review the rota by category, week, and unit before publishing the staff view.

Workyn dashboard screenshot with demo data obscured

Command centre Daily status across rota, requests, sickness, leave, messages, and payroll readiness.

Workyn absence management screenshot with demo data obscured

Absence intelligence Sickness, return-to-work actions, annual leave, and other leave stay connected to rota decisions.

Workflow

From staffing plan to assured, payroll-ready record.

Workyn keeps each stage clear, auditable, and controlled, without asking managers to stitch together several disconnected systems.

1 Create the operating structure Companies, sites, units, categories, staff profiles, and staffing rules.

2 Generate and publish Build rotas, resolve shortages, edit shifts, and publish the right staff view.

3 Capture what happened Clock-ins, missed punches, unallocated work, sickness, leave, and requests.

4 Audit and improve Reusable site checks, evidence, RAG outcomes, owned actions, deadlines, and sign-off.

5 Approve and export Manager approval, payroll preview, finance review, export, and audit trail.

Trust

Built for sensitive workforce operations.

Staffing, sickness, attendance, and pay information needs careful handling. Workyn is designed around scoped access, review states, and clear operational records.

Company and site isolation Users are scoped before operational data is shown.

Role-aware workflows Staff, managers, admins, finance, and developers have distinct views.

Approval before payroll Attendance exceptions do not become payable hours without review.

Immutable audit evidence Published site checks preserve answers, outcomes, signatures, and action history.

Snapshot-based payroll Generated payroll runs preserve the approved state used at the time.

See it with your operation

Walk through Workyn using your rota, attendance, audits, and payroll process.

A short conversation is usually enough to map how Workyn would fit your sites, manager permissions, absence and audit workflows, and finance handoff.